This course is for you who work as an assistant, for example an Executive Assistant or a manager's assistant, and want to learn how AI can become a powerful tool in your daily tasks. You will learn how to use AI tools for advanced calendar and meeting coordination, reports, presentation support, finance, administration and events. In your role it is important to stay one step ahead, and during this full-day course we go through how you succeed.
Format: On site
Language: Swedish
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About the course.
This course is for you who work as an assistant, for example an Executive Assistant or a manager's assistant, and want to learn how AI can become a powerful tool in your daily tasks. You will learn how to use AI tools for advanced calendar and meeting coordination, reports, presentation support, finance, administration and events. In your role it is important to stay one step ahead, and during this full-day course we go through how you succeed.
COURSE OBJECTIVES:
- Reduce the time spent on e-mail, calendar and meetings with clear workflows and prompt templates
- Produce better briefing materials, agendas, minutes and presentations faster while keeping your tone and brand template
- Set up a safe and deliberate AI routine for sensitive tasks and the right tools
- Build your personal toolbox with templates, a checklist and a 30-day implementation plan.
We mainly use ChatGPT during the course, but most exercises can also be done with Gemini, Copilot and Claude. The free version is fine, but we recommend the paid version of one of these tools to get the most out of the course. Booked participants receive all practical information one week before the course starts.
What you will learn
What you learn.
How AI can work as an effective support in the assistant role, without compromising on security, confidentiality or GDPR
Automating and streamlining your inbox, calendar, meetings, briefing materials and minutes with the help of AI
AI as support in e-mail handling and meetings: summarising threads, drafting replies, meeting notes and action items
Producing travel plans and event documentation with the help of AI, including cost overviews and risk assessments
Research and decision support: reliable sources, source criticism and quick fact-checking prompts
Curriculum
How the course is built.
Why AI is a game changer for assistants
The role in Sweden today and where AI has the greatest impact in an assistant's day-to-day work
A quick overview of relevant AI tools and how to work with them safely and professionally
Ethics, confidentiality and GDPR: what applies to you when you work close to management and sensitive information
Inbox and calendar on autopilot
AI tools for summarising e-mail threads, suggesting replies, adjusting tone and following up
Automatic calendar management with suggested meeting times, resource booking and time zone handling
Exercise: Write replies, suggest times, identify actions and deadlines directly from an e-mail thread
Meeting production and board support
How AI can support you before, during and after meetings: creating agendas, writing briefs and taking notes live
Effective meeting follow-up with AI-generated minutes, decision logs and action lists
Exercise: Create complete meeting documentation from invitation to follow-up e-mail
Documents and presentations
Create presentations from text documents, briefs or notes using the right graphic template
Polish speaker notes, texts and headings with the help of AI, without losing tone or purpose
Exercise: Turn a text brief into a professional presentation that follows your brand profile
Travel, events and finance
Create AI-supported travel and event plans: checklists, policy compliance and risk assessments
Use AI in financial work: interpreting data, building overviews and working with spreadsheets
Practice: Produce a complete event brief or travel budget with decision support
Summary, time for questions and next steps
Your personal 30-day plan for AI in everyday work with tools, template packs and checklists
Security review: how to make sure your AI workflows are sustainable and GDPR compliant
Closing reflections and tips for continued development
Target audience
Who is this for?
Executive Assistants, CEO assistants, managers' assistants, management coordinators, board secretaries, Office/Operations Managers and similar roles.
What "verified" means here
Verified credential.
When you complete the course, Bonnier Akademi issues your certificate. Your name, the course content and the issue date are encrypted and secured on blockchain, so it cannot be changed, and anyone can check that it is genuine.
100% Verifiable certificates Secured on blockchain
